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At Safety Tree Canada Inc. (“Safety Tree Canada”), your right to privacy is very important to us. We provide you with the ability to estimate, quote, produce and manage work orders, and schedule work execution (dispatch and fab scheduling), via proprietary hosted or licensed Safety Tree Canada software. In order to provide you with this service effectively, we collect certain specific information from you, and we also automatically collect information and data relating to the usage of our services by all our users, including you. Because we are committed to protecting your privacy rights and the information you provide to us, we have developed this privacy policy. It explains how we will protect your information and describes how we will use and share it.

This policy is concerned with the protection of personal information only. Personal information includes any data that can be used to identify you as an individual, including your name, income, personal opinion, interests, home contact information, identification numbers, user IDs, passwords, ethnic origin, and age. However, under Canadian law, in a business context, personal information does not include the name, job title, business address, or business telephone number of any employee in an organization.

This policy describes the following practices:

  • Collecting information
  • Sharing your personal information
  • Maintaining your personal information

This privacy policy may change from time to time to reflect Safety Tree Canada’s internal needs, customer feedback, or changes in applicable privacy legislation. Safety Tree Canada will post all such changes on our website, so please visit this page regularly.

NOTE: Safety Tree Canada software and services are not intended for children under the age of 13. We do not knowingly collect or maintain any personal information or non-personally-identifiable information from anyone under the age of 13 nor is any part of our website, software or service directed to children under the age of 13. We will close any accounts used exclusively by such children and will remove and/or delete any personal information we believe was submitted by, or pertains to, any child under the age of 13. In your use of Safety Tree Canada software and services in conjunction with your own or third party databases, it is your responsibility to comply with the foregoing privacy policy requirement.

Collecting information

In order to use the services provided by Safety Tree Canada, you will be required to provide specific information about yourself, such as your name, address, telephone number and e-mail address, and about your customers, to the extent contained in their feedback. We will always inform you when we need information that personally identifies you, and we will keep this information in strict confidence – however, by using Safety Tree Canada’s services, you acknowledge that you will be providing Safety Tree Canada with information about your customers that they may consider to be their personal information. It is your responsibility to make sure that you have the right to disclose their personal information to Safety Tree Canada, and to let them know that their personal information will be handled in accordance with this privacy policy. You may also, on occasion, voluntarily provide Safety Tree Canada with information that can be classified as personal information – all such personal information will be stored and maintained in accordance with this privacy policy.

We collect information about you in the following ways:

As part of your registration and preference choices for Safety Tree Canada’s software and services
Safety Tree Canada offers the ability for you to choose options respecting the features of the services that you use. The amount and level of detail of the information you provide is completely up to you, so that you control the type of content that is sent to you by Safety Tree Canada, to best suit your needs and to reflect the permissions given to you by your customers. Additionally, we will require your name, address, telephone number, banking information, and/or credit card information for billing purposes, and you will also be provided with a user ID and a password, or the ability to create a user ID and/or password. This information is kept confidential and stored securely by Safety Tree Canada.

Automatically by Safety Tree Canada’s software and services
Safety Tree Canada’s software and services contain features that automatically collect information from users, such as usage statistics, and other tracking information, from which it may be possible to identify individual users. We therefore treat as personal information. Additionally, use of Safety Tree Canada’s website and/or software may result in the collection of technical information such as your computer's IP address, operating system, browser name/version, the referring web page, requested page, date/time, and sometimes a "cookie" (which can be disabled using your browser preferences); such information is used to help us understand the overall usage pattern of our website and software.

As part of your use of Safety Tree Canada’s software and services
You have the ability to post information through Safety Tree Canada’s services, such as comments, that may be viewed by others within your organization, or by third parties, if you so choose. Please be advised that any personal information that you voluntarily post to any public forum or to any area where other users or third parties may legally access it, will NOT be considered confidential in any way, and Safety Tree Canada will not have any obligation to protect it in a secured system or obtain your consent to its disclosure, as you will have made the decision to publicly post it. However, at your request, Safety Tree Canada will be happy to change it, remove it, or restrict access to it (subject to technical feasibility) in order to protect the integrity of the personal information.

You contact Safety Tree Canada directly
When you contact any Safety Tree Canada employee by telephone, e-mail, in person, or through our website, you will be asked to provide consent to the collection of personal information if we require your personal information to help us to deliver the information, products, or services you require. Notwithstanding the foregoing, by providing personal information to Safety Tree Canada in the course of making any unsolicited request of Safety Tree Canada, you acknowledge that your consent has been tacitly provided to Safety Tree Canada to use your personal information in relation to such request and in accordance with this privacy policy.

You respond to communications from Safety Tree Canada
From time to time, Safety Tree Canada may invite you to provide us with information for specific purposes. We may ask for this information through feedback features on our website or software; we may send out e-mail inviting feedback or offering products and services; or we may ask you for information concerning support of our products or services. Your response to these communications may require you to submit personal information and opinions.

Your information is obtained through a third party
Occasionally, Safety Tree Canada will obtain information about you from third parties, such as mailing list providers, third party service providers, ISPs, or third party application or account providers. Third-party providers are responsible for obtaining consent for the release of personal information to us from those individuals identified on mailing lists, surveys, or through other collection methods.

Sharing your personal information

Subject to any exceptions stated above in the collection of information section, should Safety Tree Canada collect any of your personal information, we will follow these practices regarding the distribution of that information.

Your personal information is always protected
Safety Tree Canada uses reasonable precautions to protect personal information and store it securely. Access to your personal information is restricted to those personnel who need it, and Safety Tree Canada takes reasonable steps to prevent the unauthorized use or disclosure of personal information.

Safety Tree Canada only uses and discloses your personal information if it helps us facilitate your needs, improve our products and services, meet legal and regulatory requirements, or — to the limited extent possible — manage our internal business operations. Additionally, if there are any disclosure or use restrictions in your consent to the collection of your personal information, Safety Tree Canada will abide by those restrictions (subject to the consent exceptions listed below).

For example, your credit card information will only be used to bill you for the services that you have authorized or used. Personal information provided as part of your use of Safety Tree Canada’s services, including information contained in databases, will only be used to provide you with the services.

Safety Tree Canada may combine your information with other information into an aggregate form, so your information no longer personally identifies you. We may then disclose the aggregate information to third parties, so they can obtain an overall picture of Safety Tree Canada’s products, services, customer sectors and/or usage patterns.

We only share your information with your consent
Safety Tree Canada provides your information to third parties only for purposes to which you have consented, and we require such third parties to keep your information confidential.

In a few situations, Safety Tree Canada may be required to disclose your information without your prior consent. For example, Safety Tree Canada may disclose your information if we are required to do so by law, or if we believe in good faith that such disclosure is necessary to:
-comply with law or legal process
-protect and defend our rights and property, or the rights and property of a third party
-protect against misuse or unauthorized use of any of Safety Tree Canada’s products, software, services, or other proprietary materials
-protect the personal safety of any person
-allow for a change of ownership of Safety Tree Canada and associated transfer of all personal information to the new owner of Safety Tree Canada – this does not affect the protection of your information under this Privacy Policy
Safety Tree Canada will always try to provide you with prior notice of such disclosure; however, such notice may not always be possible or reasonable given the circumstances.

Additionally, with respect to any personal information belonging to your customers, Safety Tree Canada is obligated to comply with such customers’ wishes with respect to the handling of their personal information. Accordingly, where such customer notifies Safety Tree Canada directly or through you to express their desire to have their personal information handled in a certain way, Safety Tree Canada will comply with the instructions of that customer, subject to the other applicable terms of this privacy policy.

Maintaining your personal information

Safety Tree Canada has established the following practices regarding the maintenance of your personal information.

You can request access to your personal information at any time
If, for any reason, you wish to review your personal information that Safety Tree Canada has in its possession, you can contact our Privacy Officer, who will be pleased to provide you with all your personal information that Safety Tree Canada has on file.

You can request changes to your personal information at any time
Sometimes, it will be necessary for you to update your personal information Safety Tree Canada has on file. For example, if you move or change banks or credit cards, you must update your information in order to keep receiving the services provided by Safety Tree Canada.

If you wish to make any changes or corrections to your personal information, please contact our Privacy Officer who will implement the changes. This will help us ensure our records are always up-to-date.

You can opt out of communications at any time
Additionally, you always have the choice of whether you wish to receive information – such as e-mail updates – from Safety Tree Canada. In some cases, you may do so simply by changing the preferences in the software application through which Safety Tree Canada provides the services.

If you do choose to opt out of communications respecting products and services provided by Safety Tree Canada, you may not obtain all the benefits we could otherwise provide, such as updates or warnings. Safety Tree Canada will not have any liability to you for your loss of those benefits or any negative effects respecting your use of Safety Tree Canada’s products or services.

You can request that your personal information be destroyed at any time
A situation may arise where you desire to have all of your personal information that is contained in Safety Tree Canada’s records deleted or destroyed. If this is what you wish, please contact our Privacy Officer, who will take care of removing your personal information from all of Safety Tree Canada’s records. However, there may be situations where we are obligated to retain one archival copy of your information to allow us to comply with laws or respond to legal processes. We will inform you of all such situations, and will only use your retained personal information to the limited extent necessary to comply with such laws or respond to legal processes.

Contacting our Privacy Officer

Safety Tree Canada welcomes your comments about this privacy policy, and we would be happy to provide any additional information you require. Contact our Privacy officer here.

This privacy policy supplements any agreements you already have with Safety Tree Canada, such as your User Agreement or website terms and conditions. Our privacy policy does not replace the terms of those agreements. By agreeing to those terms and using Safety Tree Canada’s website, products, software and services, you are consenting to the collection and use of your personal information by Safety Tree Canada in accordance with this privacy policy. This policy was written in accordance with the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA).

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